A user assessment lets you collect responses from the end-users in your organization for non-IT assessments. A user assessment typically comprises quiz-based questionnaires and lets you assess the attesters based on the individual scores.
As an administrator, you create a user assessment and send the assessment to the selected attesters. You can create an assessment by using a questionnaire, which is already reviewed and published.
In the CCS Assessment Manager Admin Web client, go to Manage > Assessments and then in the taskbar on top, click Create.
In the Select Questionnaire and Assessment Type panel of the New Assessment wizard, select User Assessment from the Assessment Type drop-down list.
From the Questionnaires list box, select the questionnaire that you want to use for the assessment and then click Next.
In the Add Attesters panel, in the Search Attesters text box, enter the group name or the individual attester's name to whom you want to send the assessment and then click Add.
The user accounts of the attester or the user group that you specify are fetched from Active Directory. If you want to add a user from a different domain, then specify the user name in the following format:
To delete an attester, click the check box against the attester's name and then click Remove.
In the Prerequisites panel, add the prerequisite documents and the URLs, if any.
The maximum number of attachments that you can provide is 10, which is the default limit. To change the default limit, edit the value of the key<add key="MaxPrerequisiteCount" value="10" />in the configuration file: <Install Dir>\CCS Assessment Manager Server\webclient\web.config
The default size limit for the attachments is 200 MB. To change the size limit:
Specify the new limit in KB in the value attribute as: <add key="MaxPrerequisiteSizeKB" value="204800" />
Specify the new limit in KB in the maxRequestLength attribute as: <httpRuntime maxRequestLength="204810" executionTimeout="1800" />
Specify the new limit in bytes in the maxAllowedContentLength attribute as: <requestLimits maxAllowedContentLength="209725440" />
The Prerequisites panel is optional. If you want to add attachments, do the following and then click Next:
Click Add Files to add the prerequisite documents.
The file formats that are allowed by default are: bmp, csv, doc, docx, gif, jpg, log, pdf, png, ppt, pptx, raw, rpt,tif, tiff, txt, wav, xml, xls, xlsx, zip, wmv, avi, flv, mov, mpg, 3gp, asf, swf.
However, to change the default file format, edit the key in web.config as: <add key="PrerequisiteExtSupport" value=bmp,csv,doc, docx,gif,jpg,log,pdf,png,ppt,pptx,raw,rpt,tif,tiff,txt,wav,xml,xls,xlsx,zip,wmv,avi,flv,mov,mpg,3gp,asf,swf />
In the Add URLs text box, enter a Web site link and then click Add to add the URL to the list box.
In the Name text box, enter a name for the URL or the file that you have added. The name that you enter for the prerequisite is displayed to the attester in the Prerequisite section of the assessment. If you do not enter a name for the prerequisite, then only the link is displayed to the attester.
You can remove the URLs and the prerequisite documents by clicking Remove All.
Check Require Acknowledgment if you want an Acknowledgment that the user has read the prerequisite documents or the Web site content.
Once you add the prerequisite documents and URLs, the attachments are available for the attesters to view or read during the assessment.
In the Assessment Options panel, do the following and then click Next:
In the Due Date box, type the date by which the attester must submit the responses. Alternatively, click on the calendar icon to select the date.
In the Email Notification section, do the following:
Check Send Notification if you want to enable email notifications. By enabling the email notification option, you ensure that the selected attester receives email notifications about the assignment.
From the Email Template drop-down list, specify whether you want to use the default templates or the custom templates for the notifications.
The custom templates display only when you have created and saved the custom templates.
An error is displayed if a template is corrupted or if the template hierarchy is missing.
From the Importance drop-down list, select the level of importance that you want to assign to the notification. The default value is Normal.
Check Send Reminder if you want to enable reminders for the attester. The <number of> days before due date text box becomes available only when you check Send Reminder. Enter a value for the number of days before the due date on which you want to send the reminder.
If you want to schedule an assessment, you must ensure that the reminder date is later than the schedule date.
In the Scoring Criteria section, do the following:
In the Minimum Passing text box, enter a value for the minimum percentage that the attester must score to pass the assessment.
In the Number of Extra Attempts Allowed text box, enter a value for the number of times that the attester gets to take the assessment.
Check Show correct answers on last failed attempt if you want the correct answers to be displayed against the attester's responses on the result page after the attester fails in the last attempt.
In case of passed attempts, the correct answers are always displayed on the result page.
In the Assessment Title panel, do the following and then click Next:
In the Assessment Title text box, type a name for the assessment. By default, the Assessment Title text box displays the name of the questionnaire that you have selected.
In the Welcome Text box, enter a brief introduction about the assessment. The Welcome text is displayed on the Assessment Welcome page on the CCS Assessment Manager portal. This is an optional step.
In the Schedule panel, do the following and then click Finish:
Click Yes if you want to enable scheduling for the assessment.
In the Date and Time text box, enter and the date and the time when you want the assessment to be sent to the attesters.
You can send the assessment on the same day or on a later date. The default date that is displayed in the Date and Time text box is a day before the due date of the assessment. You must not enter a date which is later than the assessment due date.
The attesters that you have selected for a scheduled user assessment are validated before the assessment is sent. If a particular attester does not exist anymore, that attester is excluded from the assessment. If you have assigned the assessment to a single attester and the attester is no longer valid by the scheduled date of the assessment, then you cannot view the assessment in the Current Assessments tab. You can view the CCS Assessment Manager logs for more details.
Click No if you do not want to schedule the assessment. If you do not schedule the assessment, the assessment is sent as soon as you click Finish.