The Email Data Protection service enables you to control your inbound and your outbound email. You define policies to filter email according to who sent it, who it was sent to, what it contained, and so on. A policy comprises the following components:
A policy must contain at least one rule. A rule contains one or more conditions and you can specify that all conditions in the rule must be met or any.
Conditions are the tests that you want to apply to your content. For example, you may want to check whether more than three unique credit card numbers are in an email. Other conditions check for file attachments that are above a certain size, or for specified MIME types.
This is the action that you want the system to take when a policy is triggered. For example, you can determine that an email is prevented from being delivered to the recipient if it contains certain content.
A notification is the email that is sent to one or more people when a policy has been triggered. You can customize this message so that it reflects the email security policy that is in place at your organization. When an email is blocked, you can choose to send an email to the sender to explain that the email will not be delivered to the recipient.
You can create a policy that matches one or more rules, multiple conditions within a single rule, and exceptions to a rule. Exceptions to a rule allow specific data or individuals to be excluded from detection.
You build a list of policies that match your business requirements. When you activate the policies in your list, the system checks your emails against each policy in turn.
If a policy is triggered, an incident is generated that appears in the Email Data Protection detailed report. You can view the details of the incident and take appropriate action. The action that you take is likely to depend on the agreements that you have reached with your Human Resources and Legal departments.
We include a number of predefined policy templates to help you create effective policies quickly. When you create policies we recommend that you start with a policy template and add or remove rules to suit your requirements.
Imported Document ID: HOWTO101638
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