You use placeholders to add variables to a notification email. The placeholders enable you to provide useful information to the system administrator, the email sender, and the email recipients. For example, you can include the name of the policy that was triggered, or the name of a suspect attachment.
Use these placeholders when you create the notification text for your global, domain or policy level notifications.
The following table describes the placeholders that are available:
Table: Placeholders for notifications
Adds the date that the email was sent.
For example, "The email was sent on %d"
Adds the subject line of the email.
For example, "An email that is sent to you with the following subject line was blocked: %t"
Adds the plain text section of the email body. This placeholder is not allowed in messages to administrators.
For example, "An email containing the following text has been blocked: %p"
Adds the file name of a suspect attachment.
For example, "An email containing the following attachments has been blocked: %y"
Adds the envelope sender of the email, that is the actual sender of the email.
For example, "The sender address of the email was: %e"
Adds the message body senders, that is, the reply to address in the email.
For example, "The reply to address of the mail was: %s"
Adds the IP address of the sending server.
For example, "The sender's IP address was: %S"
Adds the envelope recipients, that is, all recipients, including bcc recipients. This placeholder is not allowed in messages to the recipient or to the administrator, as bcc (blind carbon copy) recipients should only be visible to the sender.
For example, "The recipient address of the email was: %r"
Adds the message body recipients. This placeholder does not include bcc recipients.
Adds the reason text.
For example, "The email was blocked for the following reason: %E"
Adds the matched content, that is, the word, phrase, or string of numbers that has caused the policy to trigger.
For example, "The email content %F contravened the policy %R"
A string of asterisks replaces the matched content if you have chosen to hide matched content. You can hide matched content when you use Content Regular Expression List condition. You might hide matched content to comply with the data privacy regulations in a country in which you operate.
Adds the Email Data Protection policy name, that is, the name that you gave to the policy, when you created it. We recommend that you give your policies meaningful names so that it is easy to understand the function of the policy. When a policy is triggered, the policy name appears in the Email Data Protection Detailed report. You can choose to include the policy name in an email notification to the system administrator, email sender, or email recipient.
For example, "The email contravenes the following policy: %R"
Imported Document ID: HOWTO101643
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