This article describes the options in PGP Desktop 10.x for Windows.
Refer to the information below for details on the available options on each of the tabs in PGP Options. These tabs include General, Keys, Master Keys, Messaging, NetShare, Disk, Notifier, and Advanced. All options described can be located by opening PGP Desktop, selecting
Tools, and then clicking
PGP Tray - Allows easy access to PGP Desktop features. This option allows you to display or hide the PGP Tray icon in the Windows System tray.
My Passphrase - This feature allows you to save (cache) your passphrase for the current windows session, a period of time which you specify, or disable the caching of passphrase altogether.
PGP Software Updates - Allows you decide whether or not PGP Desktop automatically checks for updates. You can also specify the frequency of update queries.
Synchronization - Allows you to select various options for synchronizing your keys with key servers, lookup keys, and synchronizing with tokens and smartcards. You may also add a key server other than the default with the
Backup - Allows you to backup your keys when exiting PGP Desktop and to choose the backup location of your keys. It is recommended you backup to a different location occasionally to prevent loss of data and decryption keys.
Use Master Key List - The Master Key List is a set of keys that you want added by default any time you are selecting keys for messaging, disk encryption, PGP NetShare, and PGP Zip. This saves you the step of dragging the keys that you regularly use into the
PGP Messaging Service - This tab gives you options on how PGP Messaging secures email accounts on the system. To secure your email with PGP Messaging, select
Secure Email. The following options are available:
Discover new accounts. Select this checkbox if you want PGP Desktop to monitor your email activity and automatically discover new email accounts that you are using.
Automatically add my email addresses to my key. If selected, PGP Desktop automatically adds to your key the email addresses that you use to send messages.
Annotate incoming email. Select this checkbox if you want incoming email messages to be annotated with explanatory text detailing the actions that PGP Desktop took when processing your incoming messages.
Add a comment to secured messages. When enabled, the text you type here is always included in messages you encrypt or sign.
Enable PGP encrypt and sign buttons in Outlook. Select this checkbox if you want to use PGP Desktop encrypt and sign buttons in Microsoft Outlook.
Encrypt AOL® Instant Messages (AIM®) - Enable if you want PGP Desktop to encrypt instant message sessions with compatible instant messaging software.
Display PGP Enabled in my AIM user information. When selected, PGP Enabled is added to your screen name in such places as the AIM Buddy List.
Display the PGP lock icon over my buddy icon. When selected, the PGP stylized lock icon is displayed with your buddy icon, so others can see that the IM session is protected.
Folder Appearance - PGP lock icon to appear on files and folders that are protected using PGP NetShare..
Advanced - Allows you to protect individual files that are not part of a protected folder.
The Disk tab contains settings that apply to volumes protected using the PGP Virtual Disk feature. The Disk tab also shows options for PGP Shredder.
PGP Disk Unmounting
Allow PGP Virtual Disks to unmount even while files are still open. Normally, you cannot automatically unmount a PGP Virtual Disk volume if any of the files in that volume are open.
Unmount when computer goes to sleep. When enabled, PGP Desktop will automatically unmount any mounted PGP Virtual Disk volumes when your computer goes into any sleep modes
The PGP Shredder feature offers a secure way for you to delete sensitive files. You can adjust the level of security the PGP Shredder feature offers, as well as other settings. The options for the PGP Shredder feature are:
Number of passes. The PGP Shredder feature removes your file(s) securely by deleting them normally, then using numerous 0 characters to overwrite the disk space.
Shred when emptying the Windows Recycle Bin. Select this checkbox to set the PGP Shredder feature to shred the contents of the Windows Recycle Bin whenever it is emptied.
Place PGP Shredder icon on the Desktop. Select this checkbox if you would like to place an icon for the PGP Shredder feature conveniently on your computers Desktop.
Always warn me before shredding. Select this checkbox if you would like a confirmation dialog box to appear before any shredding takes place.
The Notifier tab contains settings that apply to the PGP Desktop Notifier feature, which displays status messages in a corner of your screen when you send or receive email messages. It also displays status messages when you use the PGP Whole Disk Encryption and the PGP NetShare features.
Usage - Allows you to enable the PGP Notifier and its screen position.
Use PGP Notifier. Enables PGP Notifier.
Screen Position. PGP Desktop Notifications can appear at any of the four corners of your screen (Lower Right, Lower Left, Upper Right, or Upper Left). Select the corner that you want PGP Desktop Notifications to appear. The default position is Lower Right.
Messaging - Allows you to choose when the notifier is displayed.
Notify when processing outbound email. Select this checkbox if you want PGP Desktop Notifiers to appear, informing you of encryption and/or signing status when you send mail.
Ask me before sending email when the recipients key is not found. PGP Desktop looks for a public key for every recipient of the email messages that you send.
Display notifications for incoming mail. For incoming email, you can choose the extent to which you are notified of its status upon arrival.
Notify me about PGP Encrypted instant message conversations. Select this checkbox if you want a PGP Desktop Notifier to appear briefly when you begin a secure instant message chat
Keyboard Hot Keys. PGP Desktop offers many ways you can create custom hot keys to help you work faster and more easily.
PGP Universal. Use an HTTPS proxy to communicate with PGP Universal. Do not change these settings unless you are instructed to by your network administrator.
Activate FIPS 140-2 operational and integrity checks. Select this option if you or your organization require FIPS 140-2 checks, but be aware that it slows down your computers performance. You must reboot your computer for this setting to take effect. This option is available only in standalone installations.
Ignore embedded suggested filenames when encrypting. Select this option to ignore suggestions PGP Desktop makes when encrypting files.
Imported Document ID: TECH149787
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